The problem
Projects rarely fail loudly.
They drift.
Nobody hides a problem on purpose. The information just never reaches the person who could have acted on it, until it is too late to act.
You find out something slipped weeks after it did
A task quietly moves from Friday to next Friday, then the Friday after. Nobody lied - the board still says In Progress - but the date has moved four times and nothing recorded it.
Every date change needs a written reason. Repeat offenders surface in the slip report before the deadline, not after.
Nobody knows who is actually overloaded
Work gets handed to whoever answers first. Two people are drowning, two have capacity, and you only discover which is which when someone burns out or a deadline is missed.
Capacity is calculated from assigned work and logged hours against each person's real working week, and lands in your inbox every Monday.
Chasing timesheets is somebody's whole Friday
Hours arrive late, in a spreadsheet, half-remembered. By the time they are approved the week is gone and the numbers are a guess - which makes billing and utilisation a guess too.
Automatic Thursday reminders to anyone with missing hours, and one-click approvals with a full audit trail.
Tools are so complex nobody uses them properly
Half the team logs in twice a month. The board drifts out of date, so people stop trusting it, so they stop updating it. The tool becomes overhead instead of a source of truth.
One plan, every feature on, no configuration marathon. If a team can use a spreadsheet they can use this.
Clients ask for updates you have to assemble by hand
Someone exports a status deck every Friday. It is out of date by Monday, and the client still emails to ask where things stand.
Give each client a read-only view of exactly the project and tabs you choose. They check it themselves; you stop building decks.
Performance reviews are opinion, not evidence
At appraisal time nobody can remember what happened in March. Reviews come down to who is most recently visible, and good quiet work goes unrewarded.
A rolling score built from tasks assigned, completed, on-time and late - plus a one-click review pack for any person and period.
Why Vanderline
Everything a PM needs.
Nothing to babysit.
Slip tracking
Every deadline push needs a written reason. Risky tasks surface early.
Capacity alerts
See who is overloaded or idle, every Monday morning.
Timesheet approvals
Auto reminders on Thursday. Clean one-click approvals on Friday.
Performance reports
Auto kudos and warnings from delivery data. One-click review PDFs.
Audit trail
Every change logged. Every delete recoverable.
Gantt and sprints
Dependencies, budgets and milestone approvals in one view.
Automated workflow
Your week, on autopilot.
Risk digests in your inbox
One plan everyone sees
Decisions stay in project huddles
Vanderline chases missing hours
Approve and close the week
What changes
Built to scale with you,
not against you.
Most tools get heavier as an organization grows - more projects, more reporting, more admin. Vanderline is built so the overhead stays flat while the team does not.
Risk surfaces early, not at the post-mortem
Slip tracking, capacity alerts and deadline nudges run on their own. You spend your week deciding what to do about problems rather than discovering them.
Plan the week against what people can actually take
Capacity is computed from real assignments and logged hours against each person's working calendar and holidays - so allocation is a decision, not an optimistic guess.
Add teams and clients without adding overhead
Custom roles let each new department describe itself in its own vocabulary. Client accounts are read-only and unlimited. Growing the org does not mean growing the reporting burden.
Nothing is lost, and everything is accounted for
Every change is logged with who made it. Deleted work goes to a recycle bin rather than nowhere. When someone asks what happened in March, there is an answer.
Everything included
The whole product.
On every account.
There is one plan, so there is nothing to withhold. Every feature below is on from the first day of your trial.
Plan and track work
Six methodologies, so the tool fits how you already work.
- Kanban boards with drag-and-drop status
- Filterable, sortable list view for large projects
- Gantt timeline with dependencies
- Sprints with burndown charts (Scrum, Scrumban)
- Milestones with multi-stage approval flows
- Subtasks, priorities, estimates and due dates
- Task import from CSV, with a template
- Search across every task and project
Time and approvals
Hours that arrive on time and can be trusted.
- Daily time logging, split by category
- Weekly timesheets with submit and approve
- Automatic Thursday reminders for missing hours
- Flag and query individual entries
- Bulk import of historical hours
- Utilisation and billable reporting
- Per-project budgets across seven billing models
- Budget health against logged time
People and access
Roles that match your organization, not ours.
- Build custom roles from 27 named permissions
- Reporting lines that scope what managers see
- Per-project roles and permissions
- Read-only client accounts, unlimited
- Per-project, per-tab client sharing
- Invitations and direct account creation
- Offboarding that preserves history
- Org hierarchy and work calendar
Insight and reporting
Answers you would otherwise assemble by hand.
- Slip report - every pushed deadline, with reasons
- Capacity and workload digests
- Performance scoring from delivery data
- Kudos and warnings, recorded
- One-click review packs as PDF
- Team time comparison
- CSV, Excel and PDF exports
- Compliance evidence pack
Collaboration
Decisions that stay attached to the work.
- Per-project discussion with unread counts
- Comments and file attachments on tasks
- Polls and reactions
- Docs and notes, internal or client-visible
- Encrypted credential storage per environment
- QA and test report uploads
- In-app and email notifications
- Activity feed across the organization
Administration and trust
The things you only notice when they are missing.
- Full audit trail of every change
- Recycle bin with restore
- Email from your own domain and provider
- Editable email templates with your branding
- Your logo and accent colour throughout
- GST invoices, issued automatically
- Data export and deletion on request
- Encryption in transit and at rest
Your process, not ours
Six frameworks, one source of truth.
Scrum (Agile)
Iterative sprints, backlog grooming and reviews. Best for evolving products.
Kanban
Continuous flow with WIP visibility. Best for support and ops teams.
Waterfall
Sequential phases from requirements to verification. Best for fixed-scope work.
Scrumban
Sprint cadence with pull-based flow. Best for teams transitioning to agile.
Lean
Eliminate waste, ship fast, measure. Best for startups and MVPs.
Classic
Simple task list with statuses. Best for small teams and quick wins.
Pricing
One plan. Everything included.
No tiers to compare, no features held back, no sales call. Pay for the people who use it - that is the whole pricing model.
What every account gets
- Unlimited users and projects
- All 6 methodologies - Scrum, Kanban, Waterfall and more
- Boards, lists, Gantt charts and sprints
- Timesheets with approvals and reminders
- Milestones with multi-stage sign-off
- Slip tracking and capacity alerts
- Performance scoring and review PDFs
- Custom roles and permissions
- Read-only client access, unlimited
- Docs, notes and encrypted environments
- Audit trail and recycle bin
- Email from your own domain and branding
Every feature is on every account. Nothing is locked behind a higher tier, and there is no minimum seat count.